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Privacy Policy

Last updated: September 21, 2026 • Effective for all Bill Mi organizations

Our Privacy Commitment

At Bill Mi, we respect your commercial privacy and are committed to protecting your business data. This Privacy Policy explains how we collect, process, store, and safeguard data when you use our multi-tenant business management and billing web and mobile applications.

1Information We Collect

We collect information required to deliver multi-tenant billing, inventory tracking, financial ledger, and lease contract management services:

  • Account & Organization Details: Organization name, tax registration (GSTIN/VAT), business address, admin full name, email address, phone number, and password hashes.
  • Business Transactions & Records: Sales invoices, purchase bills, inventory catalog items, party (customer & supplier) details, employee records, and lease contract terms.
  • Financial & Audit Logs: Daybook transaction entries, cash/bank account balances, payment receipts, and balance adjustments.
  • Usage & Technical Data: IP address, device operating system, browser type, and system logs recorded during application sessions.

2How We Use Your Information

Your information is processed strictly for legitimate operational purposes:

Service Operation & Delivery

To isolate multi-tenant tenant workspaces, process sales, calculate tax totals, and update stock levels.

Security & Access Control

To enforce role-based access control (RBAC), prevent unauthorized workspace access, and verify login credentials.

Financial Reports & Auditing

To generate real-time daybook reports, party ledger statements, lease payment tracking, and tax summaries.

System Performance & Support

To troubleshoot system errors, maintain database backups, and provide technical user support.

3Data Security & Protection Standards

We implement strict security measures to protect your financial and business data from unauthorized disclosure or access:

Encryption in Transit & at RestAll communication with Bill Mi servers is encrypted using standard TLS 1.3 encryption. Passwords and secret credentials are stored using secure cryptographic hashes.
Multi-Tenant Organization IsolationData is strictly partitioned by Organization ID. Users can only access data belonging to their assigned organization workspace.

4Third-Party Data Sharing

We do not sell, rent, or monetize your business records or customer details to third parties. Data is shared only with trusted infrastructure providers (such as cloud hosting and database backup services) necessary to host and deliver the application.

5Your Data Rights & Contact

As an organization administrator, you have full authority to request data exports, update business details, manage staff access roles, or request organization account deletion.

For privacy inquiries or data requests:
info@cofso.in